ARTICLE I Name
The name of this non-
ARTICLE II Purpose
Section 1. To bring together those people interested in history, and especially in the history of Sebring and Highlands County, Florida. Understanding the history of our community is basic to our democratic way of life, gives us a better understanding of our state and nation, and promotes a better appreciation of our American heritage.
The major function will be to discover and collect any material which may help establish or illustrate the history of the area; its exploration, settlement, development, and activities in peace and war; its progress in population, wealth, education, arts, science, agriculture, manufacturing, trade and transportation. It will collect printed material such as directories, newspapers, pamphlets, catalogs, circulars, handbills, programs, and posters; manuscript materials such as letters, diaries, journals, memoranda, reminiscences, rosters, service records, account books, charts, surveys, and field notes; and museum material such as pictures, photographs, paintings, portraits, scenes, aboriginal relics, and material objects illustrative of life, conditions, events, and activities of the past and present.
The Society will provide for the preservation of such material and for its accessibility as far as may be feasible, to all who wish to examine and study it, to cooperate with officials in insuring the preservation and accessibility of the records and archives of the county and of its cities and institutions.
The Society will disseminate historical information and arouse interest in the past by publishing historical material in the newspapers and otherwise; by holding meetings, with pageants, addresses, lectures, discussion, and by using the media or radio and television to awaken public interest.
The Society will cooperate with other organizations having similar interests in promoting interest and understanding of local history. It will, on suitable occasions, promote and sponsor gatherings and/or reunions of residents (both former and present) and of such groups as school alumni and service clubs.
If the Society becomes inactive, it shall be the duty of the last Board of Directors to turn over all records, materials and funds to a suitable public body such as the Sebring City Council for safe keeping until a proper reorganization of a Historical Society can be established.
ARTICLE III Membership
Section 1. Any person interested in the history of Sebring and Highlands County who applies for membership and who tenders the designated dues, shall hereby become a member.
Section 2. The annual dues shall be set by the Board of Directors.
ARTICLE IV Meetings
Section 1. Regular meetings of the Society shall be held quarterly at the time and place selected by the Board of Directors. Special meetings may be called by the President.
Section 2. Regular meetings of the Board of Directors shall be held at the time and place selected by the Board. The first organizational meeting shall be held as soon as practical after election at the fall meeting for new Board members to become acquainted with the By-
Section 3. Ten (10%) percent of the members shall constitute a quorum at any meeting of the membership.
Section 4. The Annual Meeting shall be held in the month of October of each and every year.
ARTICLE V Board of Directors
Section 1. The business, property and affairs of this non-
Section 2. The Board of Directors at the Annual Meeting following the election of the new Board members and after the adjournment of the regular meeting of the membership shall elect officers of the Corporation to serve one (1) year terms. These officers shall be a President, Vice-
Section 3. The Board of Directors shall transact all business of the Corporation and shall approve the expenditure of all sums of monies from the funds of the Corporation.
Section 4. The Board of Directors may authorize any Officer of the Corporation to enter into any contract or execute any instrument in the name of and on behalf of the Corporation and such authority shall be general or convened to specific instances. Unless so authorized by the Board of Directors, no Officer, agent, or other persons shall have the power or authority to bind the Corporation by any contract or engagement or to pledge its credit or to render it liable for any purpose or to any amount.
Section 5. A quorum to transact business at any meeting shall be 40% of the membership of the Board of Directors.
Section 6. The regular meetings of the Board of Directos shall be held monthly in a timely and orderly manner at a time and date decided by the Board of Directors. All meetings shall be held at the Historical Society building or at a place designated b the Executive Committee. Notice of special meetings shall be sent to all Directors approximately two (2) days before said meeting. Meetings of the Board of Directors may be called by the Immediate-
Section 7. Vacancies on the Board of Directors shall be filled by election by the remaining Directors. Each person so elected shall serve the term of the Director whom he/she replaced.
Section 8. Any Director or Officer of the Corporation may be removed by the Board of Directors whenever, in the judgment of the Board, the best interests of the Corporation will be served thereby.
Section 9. The Board shall review the By-
ARTICLE VI Duties of Officers
Section 1. The President shall have executive supervision over the activities of the Society and the Board of Directors within the scope provided by these By-
Section 2. The Vice-
Section 3. The Recording Secretary shall record the minutes of all meetings including the regular membership meetings and meetings of the Board of Directors.
Section 4. The Treasurer shall be responsible for handling all income and disbursements of the Corporation. He/she shall render an itemized statement at the annual meeting, properly attested by an audit/audits as determined necessary by the Finance Committee. The President, Vice-
Section 5. The Immediate Past-
ARTICLE VII Committees
Section 1. An Executive Committee shall consist of the President, Vice-
Section 2. A Nominating Committee of three (3) members shall be appointment by the President at least one (1) month prior to the annual meeting to submit a slate of Directors at said meeting. Namination for Directors also may be made from the floor at the annual meeting.
Section 3. The President shall appoint the following committees as well as any other committees which may be needed to conduct the business of the Corporation.
1. Finance and Budget
2. Bylaws and Policies
12. Ways and Means
ARTICLE VIII Rights and Liabilities of Directors
Section 1. No Director of the Corporation shall have any right, title or interest in or to, any property or assets of the Corporation.
Section 2. Private property of the Directors shall be exempt from liability for any debts of the Corporation and the Directors shall not be liable for any debt or liability of the Corporation.
ARTICLE IX Fiscal Year
The Fiscal year of the Corporation shall be from January 1 to December 31.
ARTICLE X Amendments
SEBRING HISTORICAL SOCIETY, INC.
a. The Sebring Historical Society, Inc. will follow international copyright laws.
b. The researcher to the original source will be given written credit when items are reproduced.
c. Researchers who publish a work based on materials belonging to the Society will donate a copy of their work to the Sebring Historical Society, Inc.
2. FISCAL YEAR
a. The fiscal operating year of the Sebring Historical Society, Inc. will be based on the calendar year January 1 through December 31.
3. HOURS OF OPERATION
a. Hours of operation of the Archives are Monday-
b. The Sebring Historical Society, Inc. will be closed on all holidays recognized by the Tenth Judicial Circuit Court of the State of Florida Court System.
c. During operating hours, the front doors will be accessible to the public.
d. Hours of operation will be posted on the front doors.
e. Volunteers unable to work will contact the Archivist as soon as possible.
f. The Board of Directors of the Sebring Historical Society, Inc. will approve any change in hours of operation.
a. The Society will provide copies for a scheduled fee.
b. The Society will not copy items that may be damaged by the photocopying process.
5. RESEARCH ROOM
a. Researchers are not permitted to take materials outside of the research room.
b. Researchers are not allowed in the workroom, unless approved by the Archivist.
c. A staff member will supervise the research room when in use by outside persons.
a. Only newspaper reporters or governmental representatives, known to the Archivist, may borrow items from the Archives to reproduce, display, etc. for one day to seven days, except those placed in government building displays, which may be for longer periods of time.
b. An "On Loan" form describes the material(s) borrowed, date borrowed, date due, borrower's signature, and Archivist's signature must be completed before materials leave the Society building. Archivist will give a copy of the loan form to the borrower.
c. Completed "On Loan" forms will be kept on file in the Archivist's office.
a. The supervision of the Archivist will be under the direction of the Sebring Historical Society, Inc. Board of Directors.
Submitted March 19, 2012 to Board for Review and Approved by vote
of the Sebring Historical Society Board of Directors
Addendum to the Sebring Historical Society's Policy Regarding publication of The Historian
The Sebring Historical Society claims and requires the first right of publication of any article authorized to be written for The Historian. Any and all articles written specifically for The Historian, a publication of the Sebring Historical Society, Inc. (having copyright), by authorized members, writers or others shall not be copied or disseminated to any person or group of persons prior to publication in The Historian.
In addition, any and all such articles submitted to interviewees or others for the purpose of "proofing" to ensure technical accuracy shall not be copied or disseminated to any person or group of persons prior to publication in The Historian.
After publication of such article(s) in The Historian, articles may be so disseminated only under the name of the author of the article, with the designation/credit to the Sebring Historical Society publication called "The Historian".
Approved by the Board of Directors
October 3, 2013